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Email Management – Quick Tips


Keep your inbox as empty as possible

  • Move important messages to proper sub-folders or delete unwanted right away.
  • Delete e-mails that are no longer required (outdated meeting notices, newsletters of no real value)
  • Keep inbox free of clutter and make easier to sport important messages.

Stop unnecessary emails

Eliminate sources of unnecessary e-mails

  • Unsubscribe Non-Work related (Jokes, Promo emails) or make it weekly/monthly update for needed one.
  • Mark as Spam as soon as you find it. (unknown senders, &%[email protected]* subjects etc) DO NOT try your luck
  • Apply rules for unwanted emails.

 

Organize Emails

  • Consider inbox/draft/sent items as temporary storage for emails.
  • Create Folders/Labels wisely and use proper names for folders (Based on subject/Actions).
  • Move items from Sent Items to appropriate folders.
  • Got an email thread with 10+ continuous conversations ? Keep the latest one only
  • Use proper filters (based on sender, subject, Special words) and make email organized automatically.

 

Searching Emails

Search with words/sender/dates
Search with wild characters (John*Smith, Lisa? etc). Simply typing a few words will return all possible results.
Use sort function with Sender, Dates

Disclaimer: The views expressed and the content shared are those of the author and do not reflect the views of the author’s employer or techbeatly platform.

Gineesh Madapparambath is the author of the book - 𝗔𝗻𝘀𝗶𝗯𝗹𝗲 𝗳𝗼𝗿 𝗥𝗲𝗮𝗹-𝗟𝗶𝗳𝗲 𝗔𝘂𝘁𝗼𝗺𝗮𝘁𝗶𝗼𝗻. He has worked as a Systems Engineer, Automation Specialist, and content author. His primary focus is on Ansible Automation, Containerisation (OpenShift & Kubernetes), and Infrastructure as Code (Terraform). (aka Gini Gangadharan - iamgini.com)

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