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Email Management – Quick Tips

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Keep your inbox as empty as possible

  • Move important messages to proper sub-folders or delete unwanted right away.
  • Delete e-mails that are no longer required (outdated meeting notices, newsletters of no real value)
  • Keep inbox free of clutter and make easier to sport important messages.

Stop unnecessary emails

Eliminate sources of unnecessary e-mails

  • Unsubscribe Non-Work related (Jokes, Promo emails) or make it weekly/monthly update for needed one.
  • Mark as Spam as soon as you find it. (unknown senders, &%9SD@* subjects etc) DO NOT try your luck
  • Apply rules for unwanted emails.


Organize Emails

  • Consider inbox/draft/sent items as temporary storage for emails.
  • Create Folders/Labels wisely and use proper names for folders (Based on subject/Actions).
  • Move items from Sent Items to appropriate folders.
  • Got an email thread with 10+ continuous conversations ? Keep the latest one only
  • Use proper filters (based on sender, subject, Special words) and make email organized automatically.


Searching Emails

Search with words/sender/dates
Search with wild characters (John*Smith, Lisa? etc). Simply typing a few words will return all possible results.
Use sort function with Sender, Dates


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Gineesh Madapparambath is the founder of techbeatly and he is the co-author of The Kubernetes Bible, Second Edition. and the author of 𝗔𝗻𝘀𝗶𝗯𝗹𝗲 𝗳𝗼𝗿 𝗥𝗲𝗮𝗹-𝗟𝗶𝗳𝗲 𝗔𝘂𝘁𝗼𝗺𝗮𝘁𝗶𝗼𝗻. He has worked as a Systems Engineer, Automation Specialist, and content author. His primary focus is on Ansible Automation, Containerisation (OpenShift & Kubernetes), and Infrastructure as Code (Terraform). (aka Gini Gangadharan -


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